BY-LAWS OF THE LDTC
This organization shall be known as the Lynnfield Democratic Town Committee, herein after called the Committee.
This committee is organized and constituted under authority of and in accordance with the provisions of the General Laws of the Commonwealth, and shall have as it purpose the
following: to foster and advance the ideals and aims of the Democratic party; to work and
organize for the success of the Democratic candidates of the District, County, Commonwealth
and Nation; to do all things necessary and incidental to the building and strengthening of the
Democratic Party in Massachusetts and within Lynnfield.
A. The Lynnfield Democratic Town Committee shall consist of up to thirty-five (35)
registered Democrats in Lynnfield who shall have been elected at the Presidential Primary
for a period of 4 years together with those elected to membership by the members of said
Committee, in conformance with the provisions of law.
B. The Committee, following the election of its members, shall meet and organize, chose a
Chairperson, Vice Chairperson, Secretary, Treasurer, Affirmative Action Advisor, Program
Coordinator, and Parliamentarian and other such officers as it may decide to elect. At such
meeting the Committee may add to its elected members provided it does not exceed the total
allowed by law as found on file with the Secretary of State’s office.
C. The Committee may, by vote at any meeting, authorize the appointment of associate
members. Associate members shall not have the right to vote but shall have such other
powers and duties as the Committee may determine.
D. Any duly elected member of the Committee who changes residence from the
community during the said four years shall cease to be a member of the Committee at the
time of his/her move.
E. Vacancies shall be filled by vote of the Committee. Associate members, if any, shall be the
candidates first considered for filling the vacancies.
F. With respect to current numbers of the town committee who served as such for 20 years,
said member’s elected position on the town committee shall be vacated after the member
has served for over twenty years, and he or she becomes a voting life member of the town
A. The officers of this organization shall consist of a Chairperson (or co-Chairs), Vice
Chairperson, Secretary, Assistant Secretary, Treasurer, Affirmative Action Advisor, Program
Coordinator, and Parliamentarian. These officers shall be elected at the Committee
organizational meeting and shall serve for a term of two years, at the end of which new
elections for officers shall be held.
B. There shall be an Executive Committee consisting of the officers of the Committee.
C. In the event of death, resignation or the permanent removal from the Committee of any of
the above named officers, their places shall be declared vacant and shall be filled at the next
regular meeting of the Committee. A statement of such changes in the officers of the
Committee shall be sent immediately by the Secretary of the Committee to the Secretary of
the Commonwealth, the Secretary of the Democratic State Committee and to the Lynnfield
The Chairperson shall, in addition to the duties required by law, preside at all meetings of the
Committee and shall have general charge and supervision of all Committee activities. He/She
shall have the power to appoint all standing committees and other such special committees as
are created from time to time. He/She shall have the power to call all special meetings of the
Committee and all regular meetings at such time or times as may seem to her/him to be
advisable, subject only to the vote of the Committee in fixing the number of regular meetings to
be held during the course of the year.
Article VI--Vice Chairperson
The Vice Chairperson shall preside at all meetings of the Committee in the absence of the
Chairperson. She/He shall perform all duties and have the powers of the Chairperson in the
case of her/his temporary absence.
The Secretary shall keep a record of all proceedings of the Committee and issue notice by email
to each member of each meeting of the Committee at least seven days prior to the date of the
meeting. The Secretary shall, within ten days after the organization of the Committee, file with
the Secretary of the Commonwealth, the Secretary of the Democratic State Committee and the
Lynnfield Town Clerk, a list of the officers and members of the Committee, and shall immediately
file with the same officials a statement of the changes in the organization or membership of the
Article VIII—Assistant Secretary
The Assistant Secretary shall serve in the absence of the Secretary, with the same
responsibilities and duties.
The Treasurer shall have the custody of all funds belonging to the Committee and shall pay all
orders subject to the approval of the Chairperson and shall procure and file vouchers for all
such payment. No expenditures of funds of the Committee shall be made by the Treasurer
outside the regular activities or expense thereof except upon the approval of a majority of the
Committee at a special or regular meeting. She/He shall submit a report of the financial
condition and transactions of the Committee at all regular meetings. A detailed report shall be
provided annually. Additionally, the Treasurer will file reports with the appropriate state and local
offices with regard to fundraising.
Article X--Affirmative Action and Outreach Advisor
The Affirmative Action and Outreach Advisor shall be responsible for developing strategies and
activities to expand participation in the Committee of the Party’s Affirmative Action target groups.
Article XI--Program Coordinator and Program Co-Cordinator(s)
The Program Coordinator(s), at the request of the Chair and Committee, shall schedule
Democratic candidates and other speakers to inform LDTC members about campaign issues,
and to address current affairs and other topics of the day that impact Lynnfield, the
Commonwealth of Massachusetts and the United States.
The Parliamentarian shall assist the Chair in undertaking rules of order during meetings,
advising about the proper procedure to accomplish the Committee’s objectives, using the latest
edition of Roberts Rules as a guide.
Article XIII--Calling a Meeting Without Consent of Chairperson
A. In the event of a refusal of the Chairperson of the Committee to call a meeting of the
Committee, a majority of the executive committee may, in writing, order the Secretary to call
B. Said executive committee shall have the power to act upon all matters pertaining to the
Committee arising between the meetings of said Committee.
C. Seven members of the Committee can request a meeting by a petition in writing to the
Secretary and the Secretary shall call such meeting within two weeks.
One half of the members of the Committee shall constitute a quorum.
Article XV--Bylaws Committee
There shall be a Bylaws Committee appointed by the Chairperson from the duly elected
members. The Chair shall designate the Chairperson of the Bylaws Committee.
Article XVI--Changes in the Bylaws
A. The Bylaws will be reviewed each time officers are elected every two years.
B. These Bylaws may be amended by the following process:
• A bylaw change is proposed at a full committee meeting. The change may be discussed at
this time. Next the bylaw change will be referred to the Bylaw Committee for review and
comment, and its report will be filed at the next meeting prior to the committee vote.
• The bylaw change, if approved by a two-thirds vote of those present, shall be effective
C. Unless and until amended or repealed by the elected members, the Bylaws shall continue in
effect and no formal motion shall be necessary at any meeting of the Committee in order that
they continue in force.
Article XVII--Order of Business
The order of business at meetings shall be as follows:
1. Sign in/Call to Order
2. Reading the minutes of the previous meeting
3. Treasurer’s report
4. Reports of Officers and committees
5. Reading of communications addressed to the Committee
6. Old or unfinished business
7. New business
8. State Committee Reports
Regular meetings of the Committee shall be held at least four times in non-election years and
six times in election years, at least once each quarter. The Committee will determine the
meeting day and dates for the calendar year.
Article XIX--Removal of Local Members
Members may be removed in conformity with Section II of the Charter of the Democratic Party
of the Commonwealth of Massachusetts. Members and Officers pledge themselves, as elected
officials, to perform their duties diligently and honorably or resign. Members of the Committee
may be removed by procedures guaranteeing adequate notice and due process, and by a
majority vote of the membership of the Committee for:
A. Failure to attend at least half of the regularly scheduled committee meetings during any
B. Public support for or financial contribution to an an opponent of the Democratic party
nominee who supports the platform of the Democratic party.
C. Unauthorized use of the Party name or resources.
D. Conviction after appeals are exhausted of a criminal offense other than a misdemeanor.
A member must be given an opportunity to resign before notice of the hearing on the question of
removal is given to the Committee membership. A member removed under this section shall
have 30 days to appeal to the Judicial Council (State Committee), and the vacancy may not be
filled in such case until the final decision of the Judicial Council.
Dues will be determined annually.
Bylaws accepted September 17, 2014
Bylaws revised draft—May 2, 2018 subject to LDTC approval